Job Description

POSITION: Accounts Payable Specialist FLSA: Exempt

DEPARTMENT: Accounting

POSITION SUMMARY

A privately owned real estate organization with an extensive portfolio of multifamily residential properties, office buildings, and assisted living facilities is seeking an Accounts Payable Specialist.

GENERAL RESPONSIBILTIES

• Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities.
• Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors.
• Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices,

respond to vendors’ inquiries.

• Maintain accurate vendors’ records to ensure required insurance and W-9 is in place and up to date.
• Code invoices with proper G/L accounting codes.
• 3-way matching.
• Clarify any questionable invoice items, prices, or receiving signatures.
• Maintain copies of vouchers, invoices, or correspondence necessary for files.
• Obtain proper information and/or data relevant to invoices.
• Prepare weekly and periodic A/P reports and other records.
• Process weekly batches of checks and credit card payments.
• Protect businesses against payments of inaccurate invoices and unintentional overpayments.
• Ensure payments to vendors are made in a timely manner.
• Provide other clerical support necessary to pay the obligations of the organization.

QUALIFICATIONS & EDUCATION

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.
• Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
• Experience with ResMan, Yardi Elevate, and AvidXchange.

Requirements

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.
• Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
• Experience with ResMan, Yardi Elevate, and AvidXchange.

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